Envisionit, an award-winning digital marketing agency, is seeking a Resource Manager to join our growing team. Our clients span a number of industries including Travel & Leisure, CPG and Emerging Tech, and our teams boast many talents across the spectrum of digital. We firmly believe you should enjoy what you do every day, so we make passion a priority. You will work alongside a tight-knit bunch of seriously talented people who genuinely like each other, have fun and work hard for the collective success. We have a beautiful office overlooking Millennium Park and Lake Michigan that serves as the perfect setting for collaboration in our hybrid environment (likely 1-2 days in office each week). 

The Resource Manager will play a critical role in managing and optimizing the allocation of resources across various projects within the agency. This position requires strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving. The Resource Manager will work closely with department leads to ensure that the right people are assigned to the right projects, balancing workloads, and maximizing efficiency. Please also note we are prioritizing local candidates for this specific need.

This role is accountable for:

• Team Allocations: Ensuring all team allocations are appropriately planned and maintained according to project needs

• Workload Management: Monitoring workloads to identify when they become unmanageable and initiating actions to address it

• Resourcing Assurance: Ensuring departments do not need to worry about resourcing issues or sales pipeline complications

• Platform Utilization: Overseeing the proper use of project management and resourcing platforms

• Project Planning and Allocations: Guaranteeing that detailed project planning is completed and that resources are correctly allocated

Key Responsibilities:

• Collaborate with project managers and department leads to understand project requirements and resource needs
• Develop and maintain a comprehensive resource allocation plan to optimize staff utilization across multiple projects

• Monitor resource availability and proactively manage any potential conflicts or shortages

• Facilitate regular meetings with team leads to discuss resource planning, project timelines, and staffing updates

• Analyze resource utilization data and provide insights to improve efficiency and productivity

• Assist in the recruitment and onboarding of freelance and contract resources as needed

• Maintain an up-to-date database of available internal and external resources

• Support the development and implementation of resource management tools and processes

• Foster a positive and collaborative work environment, promoting open communication and teamwork

What we’re looking for:

• Bachelor’s degree in Business Administration, Human Resources, or a related field - or equivalent experience

• 3+ years of experience in resource management, preferably within an advertising agency or a similar creative environment

• Strong understanding of project management principles and methodologies

• Excellent organizational and multitasking skills with a keen attention to detail

• Proficient in using resource management software and tools (i.e., Microsoft Project, Smartsheet)

• Exceptional communication and interpersonal skills

• Ability to work effectively under pressure and meet tight deadlines

• Strong problem-solving abilities and a proactive approach to addressing challenges

What’s in it for you:

• Flexibility - We strive to support our employees and understand that life is complex with a lot of moving parts. We offer a hybrid in-office/remote environment, generous PTO, summer Fridays and floating holidays beyond the standard holidays.
• Transparency - We have regular, anonymous surveys for you to share your feedback, an open door policy, regular agency meetings and a suggestion box that is always open for you to share your thoughts and ideas.
• Commitment to company culture - We have a recognition system that is employee-led, a diversity and inclusion committee, company-paid Volunteer Time, monthly events to bring employees together in-person and even weekly happy hours! 

Due to the high volume of applicants, we are not currently accepting phone calls about employment opportunities or application status. In addition, we cannot pay for relocation expenses or act as an immigration sponsor at this time. 

Envisionit is an Equal Opportunity Employer and our employees are people with diverse strengths, experiences and backgrounds, who share a passion for the work we do. Diversity not only includes race and gender identity, but also age, disability status, veteran status, sexual orientation, religion and many other parts of one’s identity. All of our employee’s points of view are key to our success, and inclusion is everyone's responsibility. Envisionit is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation for participation in the job application or interview process, contact HR Manager, Ali Aguilar at ali.aguilar@envisionitagency.com or 312-262-6602.

Envisionit. Enjoy your agency™